Import-Export Documentation

Import-Export Documentation – Registration, Compliance & Legal Support

Simplifying International Trade for Indian Businesses with End-to-End Documentation and Legal Support

Import and export businesses in India are regulated by various trade laws, customs rules, and international standards. Proper documentation is essential not just for smooth shipment, but also for compliance with the Foreign Trade Policy (FTP), Customs Act, 1962, GST laws, and DGFT guidelines.

At Tax Craft Services, we provide end-to-end support for Import-Export Code (IEC) registration, compliance documentation, shipping procedures, GST filings, DGFT representations, and more—ensuring that your international business runs legally, smoothly, and profitably.

1. Legal Framework Governing Import-Export
Key Acts & Regulatory Authorities:
Law/Authority Purpose
Foreign Trade (Development & Regulation) Act, 1992 Regulates import-export licensing, IEC, and DGFT policies
Customs Act, 1962 Governs duties, import-export clearance, and compliance
DGFT – Directorate General of Foreign Trade Issues IEC, licenses, and governs FTP schemes
GST Act Applicable on imports & exports under IGST with refund & LUT options
RBI & FEMA Guidelines Manage foreign currency payments and receipts
2. Documents Required for Import-Export Registration & Operations
For IEC (Import Export Code) Registration:
  • PAN card of the applicant (proprietor/firm/company)
  • Aadhaar of Proprietor/Director/Partner
  • Business registration proof (GST, Partnership Deed, CoI)
  • Address proof of business premises
  • Bank account details & cancelled cheque
  • Digital Signature (DSC) for company/LLP
For Import-Export Shipments:
  • Proforma Invoice & Purchase Order
  • Commercial Invoice & Packing List
  • Shipping Bill / Bill of Entry
  • Bill of Lading / Airway Bill
  • E-Way Bill (if applicable)
  • LUT or IGST payment documents (for exporters)
  • AD Code registration at port
  • Bank Realization Certificate (BRC)
  • Export Declaration Forms (EDF/SDF)
3. Ongoing Compliance Requirements
For Exporters:
  • Apply for LUT (Letter of Undertaking) to export without IGST
  • File GST refund for unutilized ITC or IGST paid
  • Maintain export documentation for 5 years
  • File shipping bill via ICEGATE
  • Track e-BRC from the bank to close export cycle
  • Avail benefits under MEIS, RoDTEP, EPCG (if eligible)
For Importers:
  • Correct classification of goods under HSN
  • Pay IGST & customs duties correctly
  • Maintain Bill of Entry, payment proof & BOE number
  • Update ICEGATE and GST system with matched data
  • Declare foreign payments with RBI under FEMA
4. Penalties for Non-Compliance
Offence Penalty
Import/export without IEC Seizure of goods + penalty under Customs Act
Misdeclaration of goods or value Fine up to 100% + prosecution
Non-filing of GST/ICEGATE returns Penalty ₹5,000 + interest on refund delay
Late LUT application IGST payment mandatory until approved
Incorrect HSN code or invoice Rejection of refund/ITC + demand notice
5. Our Import-Export Services – Step-by-Step Assistance
Import-Export Registration Services
  • Consultation on IEC applicability
  • Online registration of IEC via DGFT portal
  • Linking PAN, Aadhaar & Bank for verification
  • Guidance on AD Code registration at customs port
  • IEC modification or cancellation if needed
Documentation for Import / Export Transactions
  • Preparation of export invoices & packing list
  • Assistance in preparing purchase orders & shipping documents
  • Support in filing Shipping Bill / Bill of Entry via ICEGATE
  • Guidance on choosing Incoterms and HS codes
  • GST invoice and E-way bill support for domestic transport
GST & RBI Compliance for International Trade
  • Apply for LUT annually and track its validity
  • Support in IGST refund filing and claim status
  • Preparation of export reconciliation statement
  • RBI reporting – Foreign Inward Remittance, BRC, FIRC
  • FEMA compliance and currency conversion norms
DGFT, ICEGATE & Customs Legal Support
  • Reply to DGFT show-cause or rejection notices
  • Representation for denied MEIS/RoDTEP benefits
  • Filing grievances or appeals with port authorities
  • Rectification of Shipping Bill / IEC-related issues
  • Legal documentation during customs seizure, overvaluation, or audit
Export Incentives & Scheme Advisory
  • Assistance in applying for RoDTEP, MEIS (if eligible)
  • EPCG and Advance Authorization Scheme guidance
  • Preparation of supporting documents for subsidy
  • Linking of IEC with GeM or NSIC for tenders
  • Mapping industry-specific benefits and schemes
Who Should Avail Our Import-Export Services?
  • Manufacturers involved in international sales
  • Agro-exporters, garment exporters, food processors
  • Traders importing raw materials, machinery, or chemicals
  • Amazon/eBay/Flipkart cross-border sellers
  • Startups launching in global markets
  • Service exporters (IT, design, consulting, etc.)
Why Choose Tax Craft Services?
  • 25+ Years of Experience in Trade Documentation & GST
  • Verified IEC Registration with DGFT & Port Linking
  • ICEGATE, Customs, and GST Portal Expertise
  • End-to-End Support: Registration ➝ Documentation ➝ Refund ➝ Legal
  • Multilingual Team (Kannada, Hindi, English)
Start Your Global Business with Expert Legal & Compliance Support
  • Email: info@taxcraftservices.com
  • WhatsApp: +91-97405 21003
  • Website: www.taxcraftservices.com