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Provident Fund (PF)

Provident Fund (PF) – Registration, Compliance & Legal Assistance

Helping Businesses Ensure Smooth EPF Operations & Legal Compliance

The Employees’ Provident Fund (EPF) is a mandatory social security scheme managed by the Employees’ Provident Fund Organization (EPFO) under the Employees’ Provident Fund and Miscellaneous Provisions Act, 1952. At Tax Craft Services, we offer end-to-end solutions for PF registration, monthly compliance, record maintenance, employee queries, inspections, and litigation handling – so your business stays fully compliant and penalty-free.

1. Legal Background & Applicability of EPF

The EPF Act applies to:

  • Every factory employing 20 or more employees
  • Other establishments notified by the government (e.g., shops, schools)

Voluntary registration is allowed for establishments with fewer than 20 employees, with mutual consent.

EPF Compliance Includes:
  • EPF account is opened for each eligible employee (UAN-based)
  • Monthly return filing and payment through EPFO portal
  • Updating of KYC, UAN linking, and e-nomination
2. PF Registration – Requirements & Documents
Documents Required:
  • PAN card, Registration certificates, and Address proof
  • Cancelled cheque or bank statement
  • DSC of employer, Aadhaar, PAN of key persons
  • Employee details (Name, DOB, Salary, Bank A/c)
PF Registration Process Includes:
  • Apply via EPFO portal and verify business details
  • Obtain Establishment Code & UAN for employees
  • Set up ECR format for filing
3. Monthly & Annual EPF Compliance Activities
Monthly:
  • Salary sheet preparation and PF calculation
  • ECR upload and challan payment
  • KYC updates, UAN generation, salary slips
Annual:
  • Annual Return (if applicable)
  • Form 5A, employee exit forms (10C, 19), inspections
4. Rules, Inspections & Penalties
Common Penalties:
OffencePenalty
Late PF payment12% interest (Sec 7Q)
Late ECR filing₹5 to ₹100/day (Sec 14B)
Non-registrationUp to ₹5,000 or prosecution
UAN/Aadhaar issuesShow cause notice
EPFO Inspections:
  • Records can be inspected anytime
  • Maintain salary sheets, registers, ledgers
5. Our PF Services – Step-by-Step Support
PF Registration:
  • Eligibility check & document gathering
  • PF code application & UAN generation
  • First-time ECR upload guidance
Monthly Compliance:
  • PF calculation, ECR upload, challan payment
  • UAN/KYC updates, MIS reports
Employee Support:
  • Claim form help (Form 19, 10C, 10D)
  • Withdrawal & transfer assistance
Legal Assistance:
  • Replies to notices, inspection help, rectifications
  • Support for mergers, closures
Records & Documentation:
  • PF registers, ledgers, HR policy drafting
Who Can Benefit from Our PF Services?
  • MSMEs, manufacturers, traders
  • Hospitals, schools, startups, contractors
Why Tax Craft Services?
  • 25+ Years of payroll experience
  • One-stop for PF, ESI & Labour Laws
  • Affordable packages & skilled team
Need PF Compliance Done Right?

Let us simplify your Provident Fund responsibilities.

  • Email: info@taxcraftservices.com
  • WhatsApp: +91-97405 21003
  • Website: www.taxcraftservices.com